CLOUD FAXING
The cloud’s compatibility and simplicity make it an excellent solution for many businesses. With the exodus away from traditional on premise fax deployments continuing unabated, it’s become the new norm for faxing, which is still a means of secure communication for many organizations.
According to International Data Corporation, 90 percent of fax users have integrated, or are thinking to integrate, fax with other technologies, like cloud usage. Cisco has also found that cloud data centers will process 94 percent of workloads and compute instances.
Streamline server management and increase the agility and efficiency of your organization.
Why Cloud Faxing?
The cloud system is easy to archive and scalable. Since faxes deliver as an image, documents are archivable, and you can access your history of deliveries through any internet connection. Cloud systems are also scalable, so if your business is growing, the cloud can quickly adopt new members.
If you haven’t already, then it’s probably time to say goodbye to those expensive fax servers, boards and telephone architecture. Eliminate that drain on your IT resources that sap expenses and productivity. You can ease the stress of managing your RightFax infrastructure and allocate your IT staff into other more productive areas of your organization.
But why the dramatic popularity of cloud faxing?
On a user level, faxing over the cloud is often preferable for several reasons. Including:
- Simplicity - An email-integrated fax system more accessible and easier to use was the most-cited reason for growth in fax usage. The faxing experience remains unchanged from previous on premise fax ones.
- Accessibility - Not only does a cloud-based system streamline the process, it also allows for more accessibility. People working remotely often don’t have access to separate fax networks, so faxing over email makes it a viable option.
- Reliability - You get secure, reliable faxing without a cumbersome process or extensive costs. In using the Internet to send and receive faxes, you are freed from busy signals and connection issues.
- Scalability - No longer are you bound with capacity constraints as cloud faxing provides unlimited scalability with often 99.9% uptime.
- Trackability - Each fax gets tracking data that you can follow up on, and you can receive notifications when your documents are opened and delivered. This information makes it easy to keep an eye on important details.
- Archivable - Faxed documents are simple to archive since they typically save as an image file. When received, the fax server decodes these signals into something to read, usually an image file. You can save documents to your local network or in the cloud, log all your data, and view your transmission history.
Cloud faxing comes in three different forms:
1. Hybrid: Allows you to maintain and manage your current fax infrastructure, but your back-end Telco is taken out of the equation and is in the cloud utilizing a cloud - based telephony structure. In essence, a fax board in the cloud exists. This model remains a popular option and allows an organization to leverage their existing equipment and maintain full control of their fax environment.
2. Public Cloud: Utilizes vendors who are responsible for developing, managing and maintaining the cloud computing resources shared between multiple tenants. Amazon Web Services (AWS,) Google Cloud Platform (GCP,) and Microsoft Azure are three of the top providers in this shared infrastructure in the cloud. Anyone can access the public cloud to store data.
3. Private Cloud: Architected/implemented to meet your organization’s specific needs, it is delivered via a secure private network and isolated from other organizations. This ensures that only users of the organization can access data, applications, and backup through the private cloud. Organizations required to maintain compliance with state and federal regulations can leverage the greater visibility and control of their infrastructure to process sensitive document-delivery workflows without compromising security or performance.
